{"id":4501,"date":"2024-05-03T18:22:18","date_gmt":"2024-05-03T18:22:18","guid":{"rendered":"https:\/\/www.catdatarecovery.com\/?p=4501"},"modified":"2024-05-03T18:22:21","modified_gmt":"2024-05-03T18:22:21","slug":"how-to-backup-outlook-emails-to-external-hard-drive","status":"publish","type":"post","link":"https:\/\/www.catdatarecovery.com\/outlook\/how-to-backup-outlook-emails-to-external-hard-drive","title":{"rendered":"How to Backup Outlook emails to External Hard Drive?"},"content":{"rendered":"\n<p>It is a fairly easy process to backup Outlook emails to external hard drive and there is more than one way to go about it, but before you do so please ensure that the following needs are met-<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Outlook has the latest update installed.<\/li>\n\n\n\n<li>The external drive is formatted to NTFS (preferably).<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Method 1: Backup Outlook emails to External Drive Using Import\/Export Wizard<\/h2>\n\n\n\n<p>You can easily back up your Outlook data and save it as a PST file simply by using Outlook&#8217;s built-in Import\/Export feature. Follow the steps given below to do so.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Connect your External drive to your PC.<\/li>\n\n\n\n<li>Open Outlook and click on <strong>File<\/strong>.<\/li>\n\n\n\n<li>Access the <strong>Open &amp; Export<\/strong> Tab, and select the <strong>Import\/Export<\/strong> option.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"541\" height=\"631\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-39.png\" alt=\"\" class=\"wp-image-4502\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-39.png 541w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-39-257x300.png 257w\" sizes=\"(max-width: 541px) 100vw, 541px\" \/><\/figure><\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>Select <strong>Export to a file<\/strong> and click on <strong>Next<\/strong>.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"432\" height=\"333\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-40.png\" alt=\"\" class=\"wp-image-4503\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-40.png 432w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-40-300x231.png 300w\" sizes=\"(max-width: 432px) 100vw, 432px\" \/><\/figure><\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>Select <strong>Outlook Data File (.pst)<\/strong> and click on <strong>Next<\/strong>.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"436\" height=\"336\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-41.png\" alt=\"\" class=\"wp-image-4504\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-41.png 436w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-41-300x231.png 300w\" sizes=\"(max-width: 436px) 100vw, 436px\" \/><\/figure><\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>Next, choose the Outlook profile that you wish to backup and click on <strong>Next<\/strong>.<\/li>\n\n\n\n<li>Select your external drive as the save location for the exported PST file and click on <strong>Finish<\/strong>.<\/li>\n<\/ul>\n\n\n\n<p>Your data is saved as a PST file which will act as a backup and you can easily <a href=\"https:\/\/www.catdatarecovery.com\/outlook\/export-outlook-pst-files\" target=\"_blank\" rel=\"noreferrer noopener\">export Outlook PST files<\/a> if need be.<\/p>\n\n\n\n<p>While it is easy to transfer Outlook data to an external drive, the conventional method has its limitations where it cannot selectively save items, rules, and settings. If you want a more advanced backup solution use CAT Outlook Transfer.<\/p>\n\n\n\n<div>\n<p class=\"button_section_2024\" align=\"center\">\n<a class=\"cat_button_2024 win-icon green\" href=\"https:\/\/files.catdatarecovery.com\/cat-outlook-transfer.exe\">Download Now<\/a>\n<\/p>\n<\/div>\n\n\n\n<div style=\"height:9px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Method 2: Backup Outlook emails to External Drive Using CAT Outlook Transfer<\/h2>\n\n\n\n<p>You can easily back up your Outlook emails by using the CAT Outlook Transfer tool. In addition, you also have various features to customize the backup process. To create backups, follow the steps as shown below.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Download and Install <a href=\"https:\/\/www.catdatarecovery.com\/outlook-transfer-software\" target=\"_blank\" rel=\"noreferrer noopener\">CAT Outlook Transfer<\/a> software.<\/li>\n\n\n\n<li>Run the Application and select the option <strong>Backup<\/strong>. You will see two settings: <strong>Smart Backup<\/strong> and <strong>Advanced Backup<\/strong>.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img decoding=\"async\" width=\"1024\" height=\"717\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-42-1024x717.png\" alt=\"\" class=\"wp-image-4505\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-42-1024x717.png 1024w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-42-300x210.png 300w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-42-768x538.png 768w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-42.png 1500w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img decoding=\"async\" width=\"1024\" height=\"717\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-43-1024x717.png\" alt=\"\" class=\"wp-image-4506\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-43-1024x717.png 1024w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-43-300x210.png 300w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-43-768x538.png 768w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-43.png 1500w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>Select the option Advanced Backup, you will see two options <strong>Backup Now<\/strong>. and <strong>Schedule Backup<\/strong>. Choose according to your preference.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"1000\" height=\"700\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-44.png\" alt=\"\" class=\"wp-image-4507\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-44.png 1000w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-44-300x210.png 300w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-44-768x538.png 768w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/figure><\/div>\n\n\n<h3 class=\"wp-block-heading\">Backup Now<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You will see two options to create a Backup Profile or use an existing one. Select the <strong>Create a new Backup profile<\/strong> option and press <strong>Next<\/strong>.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"1000\" height=\"700\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-45.png\" alt=\"\" class=\"wp-image-4508\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-45.png 1000w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-45-300x210.png 300w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-45-768x538.png 768w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/figure><\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>A list of items will appear. Check the box of items you wish to back up, uncheck the items you do not want to back up, and press <strong>Next<\/strong>.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"1000\" height=\"700\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-46.png\" alt=\"\" class=\"wp-image-4509\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-46.png 1000w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-46-300x210.png 300w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-46-768x538.png 768w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/figure><\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>In the <strong>Settings<\/strong> Tab, click on <strong>Browse<\/strong> under the <strong>Choose Destination Location<\/strong> section and select the location as the external hard drive.<\/li>\n\n\n\n<li>Here you can also compress, split, and password-protect the backup file. After customizing the settings press <strong>Next<\/strong>.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"995\" height=\"694\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-47.png\" alt=\"\" class=\"wp-image-4510\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-47.png 995w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-47-300x209.png 300w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-47-768x536.png 768w\" sizes=\"(max-width: 995px) 100vw, 995px\" \/><\/figure><\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>Your data starts backing up. You can <strong>Pause<\/strong> or <strong>Stop<\/strong> the process if you do not wish to continue.<\/li>\n\n\n\n<li>Upon completion, all the backup files will be listed. Press <strong>Finish<\/strong> to finish the process.<\/li>\n<\/ul>\n\n\n\n<p>Your Outlook email and other data have been successfully backed up on the external drive.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Schedule Backup<\/h3>\n\n\n\n<p>If you want your data to get backed up regularly and want to create a scheduled backup, it can be done with ease.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Turn on Schedule Backup and select the <strong>Backup Frequency<\/strong> and <strong>Backup Time<\/strong>.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"995\" height=\"699\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-48.png\" alt=\"\" class=\"wp-image-4511\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-48.png 995w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-48-300x211.png 300w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-48-768x540.png 768w\" sizes=\"(max-width: 995px) 100vw, 995px\" \/><\/figure><\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>Create a Backup profile or select an existing profile to backup data to.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"1000\" height=\"700\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-49.png\" alt=\"\" class=\"wp-image-4512\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-49.png 1000w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-49-300x210.png 300w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-49-768x538.png 768w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/figure><\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>In the <strong>Select <\/strong>tab select the items you want to backup.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"1000\" height=\"700\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-50.png\" alt=\"\" class=\"wp-image-4513\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-50.png 1000w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-50-300x210.png 300w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-50-768x538.png 768w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In the <strong>Settings<\/strong> Tab, you can select the destination location of the backup, compress the backup file, split backup files, and password-protect the backup file. After customizing the settings press Next.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"995\" height=\"690\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-51.png\" alt=\"\" class=\"wp-image-4514\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-51.png 995w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-51-300x208.png 300w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-51-768x533.png 768w\" sizes=\"(max-width: 995px) 100vw, 995px\" \/><\/figure><\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>Your Schedule backup will start setting up. Click on <strong>Next<\/strong> to continue.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"1000\" height=\"700\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-52.png\" alt=\"\" class=\"wp-image-4515\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-52.png 1000w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-52-300x210.png 300w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-52-768x538.png 768w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/figure><\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>Upon completion, all the files will be listed. Press <strong>Next<\/strong> to finish the process.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"1000\" height=\"700\" src=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-53.png\" alt=\"\" class=\"wp-image-4516\" srcset=\"https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-53.png 1000w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-53-300x210.png 300w, https:\/\/www.catdatarecovery.com\/wp-content\/uploads\/2024\/05\/image-53-768x538.png 768w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/figure><\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>A schedule backup is created and your data will automatically back up in the background at the scheduled time.<\/li>\n<\/ul>\n\n\n\n<p><strong>Note<\/strong>: If your computer is turned off, or the external backup is not connected at the time the backup was scheduled, the backup will automatically start the next time the system is turned on and the external hard drive is connected.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Conclusion<\/h2>\n\n\n\n<p>I hope you were able to easily back up your Outlook emails to your external hard disk using this article. If you have any queries or suggestions feel free to reach out.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Creating a backup file for your Outlook data is amazing! Not only does it protect your data from external threats but it also allows users to create storage space. If you want to back up your Outlook data to an external hard disk or any external drive for that matter, this article is for you.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8],"tags":[],"class_list":["post-4501","post","type-post","status-publish","format-standard","hentry","category-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Backup Outlook emails to External Hard Drive with Ease<\/title>\n<meta name=\"description\" content=\"Do you want to backup Outlook emails to external hard drive? 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